FBA/FBM settlement reconciliation, true COGS tracking, multi-state sales tax, reimbursement recovery, and profit-per-ASIN clarity — bookkeeping built for Amazon resellers who are serious about scaling.
Why It Matters
The bi-weekly deposit Amazon drops in your bank account is a net figure — revenue minus fees, refunds, and reserves. It tells you almost nothing about how your business is actually performing.
Without proper bookkeeping, most Amazon resellers have no idea what their true COGS are, which ASINs are profitable, whether they're overpaying taxes, or how much Amazon owes them in reimbursements for lost or damaged inventory.
At VarStan, we break every settlement down into its real components — gross sales, referral fees, FBA fees, advertising spend, refunds, and reimbursements — so you can make data-driven decisions about pricing, sourcing, and growth.
What We Do
Complete financial coverage for FBA, FBM, and multi-channel Amazon sellers — every number, accounted for.
We break down every Amazon settlement into gross sales, fees, refunds, reimbursements, and reserves — giving you a true revenue picture for every pay period.
We track cost of goods sold using FIFO methodology, reconciling purchases against sales to give you accurate gross margins by ASIN, category, or supplier.
We track your FBA inventory locations to identify state nexus, monitor economic nexus thresholds, and keep your sales tax exposure clearly documented.
We record all Amazon reimbursements for lost, damaged, or incorrectly returned inventory — ensuring these credits are properly categorized and never missed.
We categorize Amazon advertising costs accurately across campaigns, ensuring your ad spend is properly expensed and reflected in your true net margins.
We track returns and refunds separately from revenue — preventing overstatement of sales and ensuring your refund rate is visible and benchmarkable over time.
Selling on Amazon US, UK, Canada, or other marketplaces? We consolidate multi-marketplace financials with proper currency conversion and entity separation.
Behind on your books? We can complete a full year of backlogged Amazon seller bookkeeping in 3–4 weeks — fully reconciled and ready for your CPA.
We configure your accounting software with an Amazon-specific chart of accounts and set up A2X or similar integrations to automate settlement imports going forward.
Getting Started
Fast onboarding designed for busy sellers — even if your current books are behind.
We assess your selling setup, channels, and current bookkeeping gaps.
We set up your chart of accounts and connect your Amazon data sources.
Settlement reconciliation, COGS updates, and P&L delivered every month.
Organized financials passed to your CPA — no scrambling at year-end.
Compliance & Reporting
Amazon resellers face a complex and often misunderstood compliance landscape. We keep you covered.
We track FBA warehouse locations to identify physical nexus and monitor economic nexus thresholds — keeping you and your CPA informed of your state-by-state obligations.
We deliver fully organized year-end financials — including COGS schedules, fee summaries, and reimbursement totals — so your CPA can file accurately and efficiently.
Selling from outside the US? We handle US-entity bookkeeping for international Amazon sellers, with proper currency conversion and cross-border accounting treatment.
We track all contractor and vendor payments and file 1099-Misc forms accurately and on time — keeping you fully compliant with IRS reporting requirements.
No matter which plan you choose, every Amazon reseller client receives:
Client Stories
Before VarStan, I had no idea which of my ASINs were actually profitable. Now I have a real P&L every month and I finally understand where my money goes. It's changed how I make every sourcing decision.
— Amazon FBA Seller, 7-figure private label business, US-based
Common Questions
We break each bi-weekly settlement into gross sales, referral fees, FBA fees, advertising, refunds, reimbursements, and reserves — recording each component separately so your P&L tells the full story.
Yes. Whether you're fully FBA, fully FBM, or a hybrid, we handle the distinct fee structures and accounting treatment for each fulfillment model accurately.
We track your FBA inventory states to identify nexus exposure and monitor economic nexus thresholds — giving you and your CPA a clear picture of your state-by-state obligations.
Yes. We handle Amazon US, Canada, UK, and other international marketplaces with proper currency conversion, VAT awareness, and entity-level separation where needed.
Absolutely. We can complete a full year of backlogged Amazon bookkeeping in approximately 3–4 weeks, fully reconciled and ready for your CPA or tax filing.
No. We never lock you in. Cancel anytime, and we make it straightforward to access and export your data if you ever want to move elsewhere.
Schedule a free consultation with a VarStan Amazon bookkeeping specialist. No pressure, no jargon — just a clear plan built for your selling operation.