Bookkeeping · Tax · Advisory
CPA-led bookkeeping & tax services — clean books, clear answers, one trusted firm.
VarStan is your small-business bookkeeper and CPA in one — handling the bookkeeping, tax, and advisory work behind growing businesses, anywhere in the world, for one predictable monthly fee.
🔍 Free, no-obligation books review →
Who we are
A boutique firm that treats your books like its own.
We built VarStan for the owners larger firms overlook.
We're a Needham, MA bookkeeper serving Greater Boston and clients worldwide. We give small businesses, founders, and nonprofits the close, personal attention that big firms reserve for their largest accounts. Every engagement is a partnership: your numbers only matter if you understand them, so we keep them accurate, current, and explained in plain language — never a wall of jargon. Our success is measured by yours.
More about usWhat we do
Three disciplines, handled under one roof.
Most owners stitch together a bookkeeper, a tax preparer, and an advisor who never talk to each other. We do all three — so nothing falls through the gaps between them.
Bookkeeping
Accurate, reconciled, tax-ready books maintained every month — chart of accounts, reconciliations, invoicing, inventory, payroll integration, and reporting you can actually read. Cloud-based, so your numbers are current and accessible wherever you are.
Tax
Preparation and filing for individuals and businesses, including US compliance for international owners doing business stateside. And when a notice arrives, our dedicated IRS Response Desk answers it for you — at a flat, published fee.
Advisory
We read the story behind your numbers — margins, costs, cash flow, and where the next dollar should go. More than a bookkeeper, we act as your success consultant, helping you grow profit with eyes open.
How we work
High-tech where it counts, high-touch where it matters.
A global practice, run locally
Based in Needham, Massachusetts, serving clients across 40+ countries. If you do business in the US, you have US filing obligations — wherever you sit, we keep you compliant.
We pick up the phone
We're 100% cloud-based, but email is a tool, not a place to hide. Phone, video, screen-share, or in person — you reach a real person who knows your account.
One predictable fee
A fixed monthly retainer scaled to your business. No hourly meter, no quarter-end surprises — just certainty, peace of mind, and time back for running your company.
Bookkeeping services in Massachusetts
Your bookkeeper in Needham, MA — with a CPA on the same team.
Small businesses across Needham, Newton, Wellesley, Dedham and Greater Boston use us as their outsourced bookkeeper: books kept current every month in QuickBooks Online, reconciled, reviewed under CPA oversight, and ready when tax season arrives. Meet us in Needham Heights or work entirely remotely — we serve businesses across Massachusetts and the US.
Monthly bookkeeping
Transactions recorded, bank and credit-card accounts reconciled, and monthly financial statements in plain English. Plans start at $149/month, month-to-month. See our Needham bookkeeping services.
Catch-up & cleanup
Months or years behind? We rebuild the books, fix miscategorized transactions and get you tax-ready — then keep you current so it doesn't happen again.
Your bookkeeper and CPA in one
Most bookkeepers stop at the books. Ours work alongside a CPA, so tax planning, payroll questions and IRS notices go to the same team that already knows your numbers. Meet your CPA in Needham, MA.
Specialized for your world
We speak the language of your industry.
Fair, transparent pricing
Premium bookkeeping, priced like it should be.
CPA-led expertise shouldn't come with big-firm fees — or billing games. We quote a flat monthly rate up front: competitive, predictable, and built for small businesses.
Plans starting at $149/month
For solo & micro-businesses — your final rate is scaled to your volume.
One flat monthly fee
A fixed rate scaled to your business — the same number every month, so it's easy to budget.
No hourly billing
Pick up the phone and ask without watching a meter run. Advice is part of the deal, not a line item.
No surprise invoices
You see your price before you commit — no quarter-end true-ups, no fine print.
From the VarStan journal
Plain-English guides from our CPAs.
New articles every week on taxes, bookkeeping and running a small business — written by the people who do the work.
Allow us to save you some time
Answer a few quick questions and we'll price a monthly retainer for your business.
No obligation, no sales pressure — just a clear number tailored to what you actually need.
See your price in 60 seconds
Platinum Intuit QuickBooks ProAdvisor
100+ years collective experience
200+ industries served